Customer Success Story

SMART^® CHSTS for the State of Maine CDC

Children Health Screening Tracking System centralized child health data and surveillance for Maine

SMART® Children Health Screening Tracking System for Maine CDC

Challenge

The challenge was to effectively gather and monitor diverse birth and health data for children while ensuring compliance with regulatory standards and facilitating timely responses to health needs.

Solution

The solution involved developing a centralized health screening database that integrates data from various sources, creates unique child identifiers, and automates the tracking of health conditions and treatments.

Result

The result was enhanced tracking and reporting of children's health data, leading to timely interventions and improved health outcomes in Maine.

Key success factors: Seamless data integration, user-friendly design, regulatory compliance, scalability, effective training, robust reporting, stakeholder collaboration, and continuous improvement.

Project Background and Description

The purpose of Maine CDC is to provide and maintain a sustainable centralized child health screening tracking and surveillance system, capable of accurately identifying, matching, collecting, and reporting data related to newborn hearing, birth defects, cleft lip and palate, autism screening, prematurity, critical and congenital heart defect, on all births and those accessing services in Maine from birth through adulthood. This allows the department staff and providers to respond quickly to children's health needs and provide continuous monitoring of a child's diagnosis, treatment, and need for referral.

Project Summary

Adds the child record and creates a unique identification for the child.
Links child records to birth and death certificate, parents and siblings, health records, results of blood test, and Medical Providers.
Creates a child record for documenting the diagnosed birth defect.
Records previous and future treatment and goals.
Provides various reports based on the user's access rights.
Logs and audits all access to meet HIPAA requirements.
Accepts electronic data from various sources (birth certificates, death certificates, discharge records, hearing screening records, hospital and department systems) in an automated fashion.
Automatically uploads the newborn certificate record and creates a unique ID for the infant and automatically creates a case if the birth certificate indicates any birth defect.
Collects and dynamically uploads newborn discharge records from approximately twenty-seven birthing hospitals.
Links the medical discharge record to the child record using matching criteria such as child's name, parent's name, place of birth, time of delivery, and other information.
Stores information regarding screened birth defects as a case record and links to the child record.
Allows users to add or correct/update records depending on their access privilege.
Allows users to enter data in a scripted method to standardize the input and ensure all data is captured.
Performs detailed ad-hoc queries and provides standard and customized reports.

Project Highlights

Unique child identifiers linked to health records, birth, and death certificates.
Automated data uploads from birth certificates, discharge records, and hearing screening results.
Monitoring of birth defects, blood anomalies, and hearing-related conditions.
Logging and auditing of all access to ensure HIPAA compliance.
Ability to create and document child records for diagnosed birth defects.
Recording of previous and future treatment goals.
Role-based secure access with various reporting capabilities, including ad-hoc queries.
Dynamic linking of medical discharge records to child records using multiple matching criteria.
Standardized data entry methods to ensure complete data capture.

Omni-Channels

Hospital Portal, CDC Portal, Audiology Form, Mobile.

SMART® CHSTS for the State of Maine CDC